Department Assistant

Our team has an immediate 12-month contract opening for a Department Assistant.

Responsibilities:

• Provide direct administrative and office management support to director and managers of the department, as directed
  
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events).
• Take minutes, track meeting resolutions and manage basic systems and documents for procurement projects.
• Refer and/or redirect calls, e-mails, or visitors as required.
• Complete expense reports, pay invoices, and other related duties.
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.
• Provide some personal assistant duties as required (lunches, errands).

What you'll bring to the team:

• Post-Secondary Diploma in Business Administration, or relevant discipline.
• Strong knowledge of office procedures and practices.
• Fast learner and keen attention to detail.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible, desire to contribute to a team environment.
• Strong communication skills, organizational skills, time management skills and ability to schedule duties/projects (multi-task).
• Ability to handle stressful situations.