Candidate Privacy Policy
HUAWEI TECHNOLOGIES CANADA CO., LTD. is committed to protecting the privacy and security of your personal information. This Candidate Privacy Policy describes how Huawei Technologies Canada Co., Ltd., and its subsidiaries and affiliates (collectively, "Huawei Canada", "we", “our”, or "us") collect, use, disclose, communicate, store, and process your personal information when you apply for a job with Huawei Canada and in the context of our recruitment process (“Recruitment Process”).
This Candidate Privacy Policy describes the categories of personal information that we collect from you as an applicant, how we use your personal information, how we protect your personal information, when we may disclose your personal information to third parties, and when we may transfer your personal information to other jurisdictions, among other things. This Candidate Privacy Policy also describes your rights regarding the personal information that we hold about you and how you can exercise your rights.
We will only use your personal information in accordance with this Candidate Privacy Policy unless otherwise required or authorized by applicable law.
Please read this Candidate Privacy Policy carefully. By applying and submitting your job application to us, you acknowledge having access to this Candidate Privacy Policy and that you have read and understood its content. Additionally, you consent to Huawei Canada’s collection, use, disclosure, communication, storage, and processing of your personal information in accordance with the Candidate Privacy Policy. If you do not consent to the practices described in this Candidate Privacy Policy, you should not submit a job application to us, nor should you provide us with your personal information.
In this Candidate Privacy Policy, “personal information” means any information, on its own or in combination with other information, that can be used to directly or indirectly identify you in connection with our Recruitment Process. Personal information excludes anonymous data that is not associated with you or a particular individual.
Candidate Privacy Policy Content:
1. How We Collect Your Personal Information
2. How We Use Your Personal Information
3. How We Share Your Personal Information
4. Cross-Border Data Transfers
5. How We Protect Your Personal Information
6. Our Data Retention Practices
7. Application of our Employee Privacy Policy
9. Your Right to Withdraw Consent
10. Changes to This Candidate Privacy Policy
1. How We Collect Your Personal Information
Huawei Canada may collect personal information directly from you when you submit a job application to us. We may also receive personal information from third parties, as further described below. To the extent permitted or required by law, we may collect the following personal information in connection with the Recruitment Process:
· Personal contact details such as your name, home address, telephone number(s), and personal email address(es). This information is collected to identify you, communicate with you throughout the Recruitment Process, and ensure accurate and timely communications with you regarding the status of your candidacy.
· Work history and relevant professional experiences, including details of your past and current employers, job titles, employment dates and duration, responsibilities, areas of expertise, skills, professional achievements, and information you may provide in your resume, curriculum vitae, and cover letter. We collect this information to evaluate your professional experience, relevant competencies and skills, verify your employment background, and assess your suitability for the position you are seeking.
· Education information and academic background, including your level of education, information relating to your degrees, certifications, transcripts, academic records, training records, and membership in professional associations or regulatory bodies relevant to the position sought. We collect this information to evaluate your qualifications, relevant competencies and skills, verify your academic background, determine whether your academic background meets the qualifications required for the position, and assess your suitability for the position sought.
· Compensation expectations and history, including information about your current and past salary, bonuses, commissions, benefits, and compensation details. We collect this information to help us understand your compensation expectations, desired salary, and benefits, and determine whether they align with the pay range and compensation that we offer for the position sought.
· Information that you provide during phone screenings, virtual meetings, and interviews. We collect this information to better understand your candidacy, evaluate your competencies and skills, and assess your suitability for the position you are seeking.
· Details regarding the type of employment sought and employment preferences, including the nature of employment sought (e.g., full-time, part-time), desired work schedule, preferred work location, willingness to relocate, specific accommodations, and general job preferences. We collect this information to help us determine whether the position’s duties and conditions represent a good fit with your stated employment desires, preferences, and availability.
· Background and reference checks. With your prior consent (where required by law), we will perform background and reference checks to help us verify and confirm your application information. Accordingly, we may receive personal information provided by your third-party references and our third-party service providers, providing background checks and screening services. This information may include details of your work, education and professional experiences, opinions on your aptitude and suitability for the role, and any other details relevant to your employment with Huawei Canada. We may also conduct other checks such as criminal background, education verification and/or reference check depending on the role. We will obtain consent for these checks where required by law.
· Prior employment information with Huawei Canada, our subsidiaries or affiliates, including records of previous employment with Huawei Canada, our subsidiaries or affiliates, previous employment dates, and positions held. We collect this information to help us better understand your relevant experiences, competencies, and skills, and assess your suitability for the position you are seeking.
· From public sources, where permitted, we may collect personal information that is publicly available. For example, we may collect additional information about you from professional networking platforms (e.g., LinkedIn), public-facing news websites, and scholarly article search engines (e.g., Google Scholar).
2. How We Use Your Personal Information
We may use the personal information collected for the following purposes:
· Evaluating your job application, including assessing your skills, expertise, qualifications, and competencies that align with the position’s requirements.
· Verifying the information you provided in support of your job application and carrying out employment, background, and reference checks, where applicable, subject to your consent where required by applicable law.
· Communicating with you about the Recruitment Process and your application, including scheduling interviews and providing you with updates regarding the status or outcome of your candidacy.
· Preparing, communicating, and managing employment offers, as well as completing the onboarding process if you are hired. This includes verifying your identity and eligibility to work, preparing employment agreements and related documentation, setting up payroll and benefits administration, and creating employee profiles and system access.
· Keeping records related to our hiring processes and your Recruitment Process.
· Creating and submitting reports, such as work permit compliance, pay equity, human rights standards, and as required by applicable laws or regulations.
· Complying with our corporate governance requirements.
· Analyzing and improving our application and hiring process.
· Complying with applicable laws, regulations, legal processes, or responding to enforceable government subpoenas, court orders, warrants, writs, or lawful requests.
· Protecting our rights and property, that of other job applicants, our employees and personnel, or the public, as required or where permitted by law.
When you apply for a job with us, we may also use your personal information to inform you about other positions that may be relevant to you, to contact you in connection with other positions we believe may be suitable for you, and to inform you of future employment opportunities with Huawei Canada. If you do not wish to be considered for other positions except the one for which you are applying, you can inform us at any time.
Except where permitted by applicable law, if we need to use your personal information for a purpose other than as set out in this Candidate Privacy Policy, we will provide you with prior notice and, where required by law, seek your consent. We may also use your personal information without your knowledge or consent where required by applicable law or regulation (for example, we may be compelled by legal action, court order, or regulatory authorities to disclose your personal information, or we may use your personal information in certain emergency circumstances).
3. How We Share Your Personal Information
We may disclose or communicate your personal information to our employees, contractors, designated agents, or third-party service providers who require it to assist us in administering the Recruitment Process, including third parties acting on our behalf. Currently, the third-party service providers that we use who may have access to or be in possession of your personal information are:
· Website hosting providers, who may process personal information to provide and improve our website career page and manage its security.
· Data storage providers, who may process personal information we collect and store in the course of providing, troubleshooting and managing our data storage solutions.
· Analytics and reporting service providers, who may process personal information such as anonymized or aggregated website usage information to provide analytical insights to help us understand and develop our website and the functionalities offered to job applicants.
We take appropriate measures to ensure our third-party service providers protect the security and confidentiality of your personal information. We also take appropriate measures to ensure our third-party service providers use your personal information only for the purposes set out in this Candidate Privacy Policy or in accordance with our instructions.
We may also disclose or communicate your personal information to the following group of third parties, namely:
· To our employees and personnel who need to know such information, which would generally only include human resources employees, personnel involved in the Recruitment Process, relevant directors and managers, our information technology department, compliance team, and legal department. If you are offered employment, your information will be accessible to other employees who need to know such information, including payroll employees and any relevant manager(s) and supervisor(s).
· To our subsidiaries or affiliates for the purposes set out in this Candidate Privacy Policy, as necessary to administer the Recruitment Process, and as part of our regular internal reporting activities to entities within Huawei group.
· To governmental bodies or agencies, regulatory authorities, professional orders, or bodies or agencies in the exercise of their legal authority to comply with our legal obligations or valid legal processes such as search warrants, subpoenas, writs, court orders, or lawful requests. When we disclose your personal information to comply with a legal obligation or legal process, we will take reasonable steps to ensure that we only disclose the minimum personal information necessary for the specific purpose and circumstances.
· To third parties during emergencies or where necessary to protect your safety or the safety of our personnel, employees, or other individuals.
· To potential acquirers in connection with the sale or disposal of all or part of our business or assets, a business transfer, or in the context of a restructuring or change in our ownership structure.
· To other third parties as permitted or required by law, or with your prior consent.
4. Cross-Border Data Transfers
The global nature of our business sometimes requires us to collaborate with third parties who may be located outside of Canada. Accordingly, we may disclose or communicate the personal information we collect about you to third parties, including to our subsidiaries, affiliates, and third-party service providers, who may be located outside of Canada, including but not limited to China. If you are in Quebec, your personal information may be communicated outside of Quebec. As a result, your personal information will be subject to the legal requirements of the applicable foreign jurisdictions and may be accessible to courts, law enforcement, and national security authorities in each jurisdiction where it is accessed or stored. If you have any questions or wish to obtain further written information about our policies and practices with respect to the collection, use, disclosure, or storage of your personal information by service providers or affiliates outside of Canada, you may contact our Privacy Officer at the contact information provided in the “Contact Us” section below.
5. How We Protect Your Personal Information
We have implemented appropriate physical, technical, and organizational security measures designed to protect your personal information against accidental loss, unauthorized access, use, alteration, disclosure, theft, or destruction. For example, we use passwords and firewalls, have implemented access management controls, and limit access to personal information to those employees, agents, contractors, and other third parties who have a legitimate business need for such access. Additionally, our employees receive training on the secure and confidential handling of your personal information.
We have established governance policies and practices to ensure the security and proper management of your personal information throughout its life cycle. Our governance policies and practices include a framework for (i) the keeping and destruction of your personal information, (ii) defining the roles and responsibilities of the members of our personnel throughout the life cycle of your personal information, and (iii) a process for dealing with complaints regarding the protection of your personal information.
Please note that no method of transmitting or storing personal information online is completely secure. As a result, while we strive to protect your personal information, you should be aware that there are security and privacy limitations of the Internet which are beyond our control, that the security, integrity and privacy of any and all information and data exchanged with us online cannot be guaranteed, and that any such information and data may be viewed or tampered with in transit by a third party.
6. Our Data Retention Practices
Except as otherwise permitted or required by applicable law or regulation, we will only retain your personal information for as long as necessary to fulfill the purposes we collected it for and as set out in this Candidate Privacy Policy, including for the purposes of satisfying any legal, accounting (such as for expenses incurred in the Recruitment Process), or reporting requirements (such as work permit compliance, pay equity, human rights standards, and as required by applicable laws or regulations), where applicable.
If your candidacy is not retained and we do not ultimately hire you at the conclusion of the Recruitment Process, we will retain your personal information in accordance with our document retention policy to comply with our data retention obligations under applicable laws and regulations. When the retention of your personal information is no longer necessary for the purposes described in this Candidate Privacy Policy or our applicable document retention policy, or otherwise to comply with applicable laws and regulations, we will securely dispose of your personal information.
7. Application of our Employee Privacy Policy
If you are selected for employment, the personal information we collected during the Recruitment Process will be used to create your employee file and will become part of your employment record. We will use this information in the context of your onboarding and to manage our future and ongoing employment relationship with you. As a result, from the moment you accept employment with us, your personal information will no longer be subject to this Candidate Privacy Policy and will be governed by the Huawei Canada Privacy Protection Policy governing our employees’ personal information. If you have any questions regarding our employee personal information collection, practices, and policies, please contact us using the contact information provided in the “Contact Us” section below.
8. Your Privacy Rights
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during the Recruitment Process. You have the right to request access to, correct, rectify, update, or delete the personal information that we hold about you, or withdraw your consent to the use of your personal information under certain circumstances, subject to limitations and legal restrictions applicable in your jurisdiction. You may also have the right to request a portable copy of your personal information, depending on your jurisdiction. Exercising your access rights will generally be free of charge; however, if you request that information be copied or transmitted to you, we may charge a reasonable fee as permitted by applicable law.
If you want to access, correct, rectify, update, or delete your personal information, or withdraw your consent to the use of your personal information (subject to the limitations and legal restrictions in your applicable jurisdiction), please contact us at the contact information provided in the “Contact Us” section below.
In certain jurisdictions, we may request specific information from you to verify your identity before responding to your request. Where permitted or required by applicable law, we may refuse to provide you with access to some or all of the personal information that we hold about you. If we are unable to provide you with access to your personal information or comply with your request, we will inform you of the reasons why, subject to any applicable legal or regulatory restrictions.
9. Your Right to Withdraw Consent
Where you have provided your consent to the collection, use, disclosure, and communication of your personal information, you have the right to withdraw your consent, subject to limitations and legal restrictions applicable in your jurisdictions. Please note, however, that withdrawing consent may affect our ability to communicate with you or evaluate your candidacy for the position sought. To withdraw your consent, please contact us at the contact information provided in the “Contact Us” section below.
10. Changes to This Candidate Privacy Policy
We reserve the right to update this Candidate Privacy Policy at any time. If we make important updates to this Candidate Privacy Policy, we may provide you with a notice to this effect, where required. We may notify you through different channels, for example, by posting a notice on https://huaweicanada.recruitee.com/candidate-privacy-policy or by sending you direct notification (for example, by email).
11. Contact Us
If you have any questions about this Candidate Privacy Policy, how we handle your personal information, or would like to exercise your privacy rights or file a privacy complaint, please contact legalcrc@huawei.com.
Effective Date: April 19, 2021
Last Updated: April 9, 2026