Purchasing and Payment Process Specialist

Huawei Canada has an immediate 12-month contract opening for a Purchasing and Payment Process Specialist.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

• Maintain, record and update Purchase requests (PR) in the system, Purchase Order (PO) and related PO tracking files. 

• Assist in invoicing functions: document management, receipt and acceptance of invoices. 

• Ensure amounts paid are accurate and that all information on invoices is correct according to good accepted/services delivered. 

• Responsible to submit all received invoices to Accounts Payable team, be the Point of contact with vendor for Account Payable team & monitor all vendor payment agreements. 

• Deliver in-depth analysis of key payment drivers, variances, diagnose root causes of cross-functional issues, and provide actionable recommendations to enhance billing and payment efficiency.

• Analyze department procedures to identify opportunities for streamlining processes and proactively escalate payment-related operational issues, collaborating with relevant departments to facilitate resolution and ensure timely, accurate payments.

• Reconcile vendor statements, research and analyze discrepancies and correct them; Conduct thorough audits and process with attention to detail and accuracy.

• Office admin document filing and updating to support financial reports & addressing admin team complaints/concerns. Co-ordinate the flow of information internally and with other departments and organizations.

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, Accounting, Finance, or a related field.

• Minimum of 2 years of accounts payable or general accounting experience.

• Strong English communication and interpersonal skills.

• Proficient computer skills with Microsoft Office Suite (Word, Excel, PowerPoint), especially in using Excel to create pivot tables to analyze data.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Ability to work effectively within a team and collaborate with cross-functional teams.

• Strong attention to detail and accuracy in processing transactions.

• Advanced analytical and problem-solving skills.