Project Operation Assistant

About the job:

• Assist the technical cooperation project Team with regular project management-related works.
• Act as the interface person between project teams, PMO and external partners.
• Assist the project manager to ensure projects meet timelines and requirements, as set by project charters and schedules.
• Assist the project manager with budget preparation, estimation, execution, and evaluation; prepare monthly budget forecast data; draft monthly report and communicate with PMs about any potential problems and risks.
• Assist the project manager in creating project status reports and lab status reports on a monthly bases.
• Prepare various planning documents (SOW, resources planning, meeting minutes, etc.); monitor and report on project progress to ensure that all activities and tasks proceed in an appropriate manner to reach target dates.
• Responsible for scheduling and organizing project meetings and maintain project file documentations.
• Coordinate with other supportive specialists (such as the Configuration Management Officer, Export Control Engineer, etc.) to help PMs manage their R&D projects more efficiently and according to corporate standards.

About the ideal candidate:

• Bachelor’s degree in Business Administration, Project Management, Data Analysis or a related field.
• 1-3 years of experience in project management or operation support.
• Strong organizational and multitasking skills.
• Ability to track the execution of key tasks and ensure alignment with strategic goals.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and project management software (e.g., Microsoft Project, Trello, Asana).
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving skills.