Administrative Assistant

Huawei Canada has an immediate 12-month contract opening for an Administrative Assistant.

About the team:

From Procurement to Finance to IT services and much more, the Quality & Operation Department provides critical support for all of Huawei Canada. This department prides itself on its ability to solve complex problems, often under tight deadlines, while provided world class service. The department’s name reflects its commitment to quality and operational excellence.

About the job:

• Take care of internal (from other Huawei offices) and external visitor access control and registration.

• Assist with Facilities Management; office space planning, manage seating maps, coordinate with the landlord - booking loading dock/garbage recycle/air conditioning/leaking/kitchen sink clog/water filter replacement/light changing etc.

• Coordinate during relocation projects, staff moves, meeting room management and addressing employee complaints/concerns.

• Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes.

• Handling all incoming shipping for the office – coordinating with other offices/Procurement as required.

• Assets management, distribution of IT assets including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation.

• New hire set up, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.

• Maintain office operational services, including coffee/water service, plant service, first aid and office cleaning service, etc. and manage office supply order and distribution.

• Document filing, updating and managing mailing service, including receiving and sending both domestic and international mails and shipment.

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline.

• 2+ years of relevant experience in office administration and strong knowledge of office procedures and practices.

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

• Resourceful and flexible.

• Strong communication and organizational skills.

• Ability to schedule multiple duties/projects and handle stressful situations.

• Fast learner with the ability to work unsupervised, including an evident work ethic.

• Desire to contribute to a team environment.