Office Admin Assistant

Huawei Canada has an immediate 12-month contract opening for an Administrative Assistant

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Taking care of internal (from other Huawei offices) and external visitor access control and registration

• Assist with Facilities Management; office space planning, manage seating maps, coordinate with landlord - booking loading dock/garbage recycle/air conditioning/leaking/kitchen sink clog/water filter replacement/light changing etc.

• Coordinate during relocation projects, staff moves, meeting room management and addressing employee complaints/concerns

• Pay attention to how things are managed, monitor processes providing input and suggestions to streamline localized processes

• Handling all incoming shipping for the office – coordinating with other offices/Procurement as required

• Assets management, distribution of IT assets including all computer distribution and assets returns, assets disposal and assets inventory checking and documentation

• New hire set up, including ID card preparation and data entry to security system, parking passes, computer distribution, etc.

• Maintain office operational services, including coffee/water service, plant service, first aid and office cleaning service, etc. and manage office supply order and distribution

• Office admin document filing, updating and managing mailing service, including receiving and sending both domestic and international mails and shipment

About the ideal candidate:

• Post-Secondary Diploma in Business Administration, or relevant discipline

• 2+ years of relevant experience in office administration and strong knowledge of office procedures and practices

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)

• Resourceful and flexible

• Strong communication and organizational skills 

• Ability to schedule multiple duties/projects and handle stressful situations

• Fast learner with the ability to work unsupervised, including an evident work ethic

• Desire to contribute to a team environment