Department Assistant

Our team has an immediate 12-month contract opening for a Department Assistant.

Responsibilities:

• Provide direct administrative and office management support to director and managers of the department, as directed
• Prepare travel schedules, book travel arrangements, and make reservations for senior management and employees
• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events (including awards, celebrations and social events)
• Minute taking and tracking meeting resolutions
• Basic system and document management for procurement projects
• Complete expense reports, pay invoices and other related duties
• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons
• Some personal assistant duties as required (lunches, errands)
• Other duties shall be assigned as required

What you'll bring to the team:

• Post-Secondary Diploma in Business Administration, or relevant discipline
• Strong knowledge of office procedures and practices
• Fast learner and keen attention to details
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Resourceful and flexible
• Strong English communication skills
• Strong organizational skills (time management) and ability to schedule duties/projects (multi-task)
• Desire to contribute to a team environment